Financial Advisory · E-Transformation
Preparation complete
before the obligation arrives.
Transitioning to e-invoice, e-ledger and e-archive systems is not merely a technical installation — it is a regulatory compliance process. From monitoring obligation schedules to GIB integration, from software selection to go-live, the entire process is managed end to end.
Professional Framework
GIB
Revenue Administration E-Transformation Systems
Scope of Service
E-transformation is a set of regulations that requires companies exceeding GIB-defined turnover thresholds to transition to e-invoice, e-ledger and e-archive systems. Once a company falls within the obligation scope, the time allowed for transition is short; proactive preparation is therefore always the more advantageous approach.
The transition process is a complex step with technical, administrative and financial dimensions. Whether to choose a private integrator or the GIB portal route, the compatibility of existing accounting software, and management of the test process — without addressing these details correctly, the transition cannot be completed soundly.
Akbaş assesses the company's current turnover status and field of activity, calculates the obligation date, draws up the transition plan and manages the entire technical process from start to finish. For companies outside the obligation scope, it also evaluates the advantages of voluntary transition and contributes to the decision-making process.
Service Areas
Three systems, managed as one transition.
The scope of e-transformation services extends beyond technical installation alone. The entire process is managed — from obligation assessment to the test phase, and from go-live to post-launch compliance monitoring.
E-Invoice Transition Advisory
Assessment of e-invoice obligation, GIB application, integrator selection and management of the system test process.
Companies exceeding the defined turnover threshold
Private integrator or GIB portal
E-Ledger Application and Setup
GIB e-ledger application for companies within scope, berat creation schedule and monthly declaration management.
E-invoice taxpayers
Monthly or quarterly
E-Archive Invoice Management
GIB application and system integration for invoices within e-archive scope; reflecting the distinction between e-archive and e-invoice in practice.
B2C transactions and sales outside e-invoice
GIB portal or integrator
Private Integrator and Software Compatibility
Checking the e-transformation compatibility of existing accounting software; selection of a private integrator and management of the integration process.
Software compatibility analysis
Integration plan and selection report
Obligation Schedule Monitoring
Current and future e-transformation obligations are monitored based on the company's turnover status and field of activity; proactive preparation is initiated as the threshold approaches.
Annual turnover threshold tracking
Proactive alert and readiness plan
Compliance Audit and Risk Assessment
Auditing current e-transformation systems for GIB compliance; identification and resolution of errors and deficiencies.
Active system audit
Compliance report and action plan
Working Model
Before the obligation,
we have the system ready.
An e-transformation transition does not begin with filling in an application form. It is a planned process stretching from the company's eligibility assessment to the test phase, and from go-live to post-launch compliance monitoring.
Eligibility Assessment and Planning
The company's turnover status, activity code and transaction volume are evaluated. It is determined which e-transformation systems need to be adopted and when. The advantages of voluntary transition are also assessed at this stage.
Integrator Selection and Technical Infrastructure
The compatibility of existing accounting software is checked. The GIB portal or private integrator route best suited to the company's needs is selected. An integration plan is prepared.
GIB Application and System Setup
GIB applications are submitted for the relevant e-transformation systems. Software installation is completed and e-signature or financial seal integration is provided.
Test Process and Go-Live
Document creation and transmission are tested in the GIB test environment. Following the error-resolution process, the system goes live. The first real documents are created in a controlled manner.
Post-Go-Live Compliance Monitoring
After the system goes live, the monthly e-ledger berat schedule is managed. Changes in GIB regulations are tracked; new obligations are proactively brought to the company's attention.
Practical Example
Getting ready in 90 days before the threshold.
The timeline below shows a 90-day e-transformation readiness process for a trading company approaching the turnover threshold. Preparing before the obligation date is the most reliable way to avoid the errors caused by a last-minute transition.
Status Assessment
- Calculating the annual turnover threshold status
- Determining the obligation date
- Checking compatibility of existing accounting software
Integrator Selection
- Comparing GIB portal and private integrator options
- Technical infrastructure decision
- Financial seal or e-signature application
GIB Application and Setup
- E-invoice / e-ledger GIB application
- Software integration
- Test environment setup
Test Process
- Creating test documents and GIB transmission
- Error identification and resolution
- Staff briefing
Go-Live
- Creating the first real documents
- Process verification
- Setting up the monthly e-ledger berat schedule
OBLIGATION CRITERIA
Which system, when?
Turnover thresholds are updated annually by circulars. Proactive preparation as the threshold approaches eliminates the risk of a rushed last-minute transition.
Frequently Asked Questions
Common questions about e-transformation.
Which companies are subject to the e-invoice obligation?
The e-invoice obligation covers taxpayers exceeding the annual turnover threshold set by GIB. This threshold is determined by VUK General Circular No. 509 and subsequent updates, and may be revised periodically. Certain sectors (real estate, car dealerships, etc.) fall under special scope and are subject to the obligation regardless of turnover. We can evaluate your company's turnover status and field of activity together to determine your obligation date.
Should I choose a private integrator or the GIB portal route?
The GIB portal route is suitable for companies with a low transaction volume; however, the document creation process is manual and time-consuming. Private integrators are more efficient for integration with accounting software and high document volumes; they charge a per-document fee or subscription model. The company's monthly invoice count, accounting software and IT infrastructure determine this choice. Akbaş evaluates both routes and recommends the one best suited to your company's needs.
What is the difference between an e-ledger and an e-invoice?
An e-invoice covers the creation and transmission of sales documents (invoices) in electronic form. An e-ledger, on the other hand, requires accounting books (journal and general ledger) to be maintained electronically and a monthly berat to be created. E-invoice taxpayers are also required to keep an e-ledger. E-archive is a separate system for invoices issued to customers outside the e-invoice scope (end consumers).
Do I need to change my accounting software before switching to e-transformation?
Not necessarily; however, your existing software must have GIB integration support. Many accounting software products have been made e-transformation compatible through updates. The software version, licence status and integrator compatibility should be checked; an upgrade or migration plan should be prepared if needed. Akbaş evaluates your current software and clearly identifies whether any changes are required.
Do I need an e-signature or a financial seal before switching to e-transformation?
A financial seal is mandatory for legal entities (companies); an e-signature alone is not sufficient. Financial seals are obtained from TÜBİTAK UEKAE and the installation process may take approximately 2–4 weeks. Sole traders, however, may use an e-signature. Planning the procurement of a financial seal or e-signature before submitting the e-invoice application is critical to avoiding delays in the process. Akbaş evaluates this step at the very beginning of the transition plan and adjusts the timeline accordingly.
e-transformation readiness
Let us plan your e-transformation readiness together.
We calculate your obligation date, draw up your transition plan and manage the technical process from start to finish.
Request a MeetingNext Step
When the obligation arrives,
being ready is enough.
Setting up your system before the turnover threshold is reached eliminates the errors and risks of a last-minute transition. We invite you to a meeting for proactive preparation.